Guest Posting: Outreach Email Templates and SEO Footprints

SEO Guest Posting Outreach Email Templates and FootPrints

Search Operators, Search Strings, and SEO footprints are used in search engines (Google) to find more accurate data, which may one required.

It helps in many ways, for blogger and SEO guys it helps in finding backlinks opportunities. I’m writing them here for you to get benefits of it.

Not only that but I’m also going to share guest posting outreach email templates with some tips to do things better.

Hope you’ll enjoy reading this guide.

Before that, let’s discuss little Guest Blogging First!

In simple words, guest posting means that you become a guest blogger or writer on a blog that does not belong to you and owns by someone else. You can write and publish your article on other blogs if the owner of that blog allows you.

You can write and publish your article on other blogs if the owner of that blog allows you.

You can write and publish your article on other blogs if the owner of that blog allows you.

It was mainly introduced for those people, who want to write and share their thoughts to some specific audience but can’t afford or manage their own blogs.

So, they write for others but later on it become an SEO link building tactic.

By SEO point of view, people outreach bloggers and ask them to allow them to write and publish an article on their blog and in return or reward they get a backlink, which can be from the body of an article or author bio detail.

It is also good to become an influencer, gain authority, self-branding and make a good and healthy relationship with other fellow bloggers in your niche.

 

Guidelines Before Pitching Webmasters:

 

Portfolio:

You can call it portfolio or sample work of your writing stuff. It creates a good impact on the email readers if you mention your already published articles on other blogs, so they can have a good idea of how well you write articles and it increase conversion rate.

But in the starting of this process, you will not have any work to show so better to wait for 2-3 articles to be published then add this section in your email template.

You can publish the list of articles published as a guest blogger anywhere like Blogspot, Weebly, Wix etc but I use About.me for this purpose.

 

Multiple Emails with the Same Name:

As nobody knows exactly but there should be some rules for sending emails per day and you will be sending emails containing links so there are higher chances if you do it excessively then your email address can be marked as spam.

So, what you need to do is, use multiple i.e. 2-3 emails for this process and send daily 15-20 emails from one email address but time to time. this is what recommended for you but make sure the name is same on all email address and you can make like shahzaib1@gmail,com , shahzaib2@gmail,com and so on but the name will be Shahzaib. Got it?

 

Inbox or Spam Folder?

Keep checking whether you email is going to the right place or not. If your email once marked as spam then you will be going to spam folder to the email receiver mail dashboard and often and rarely go there so it can decrease your conversion rate.

What you can do is after few days, you can send an email from shahzaib1 to shahzaib2 with the same template containing a link that you’re using to pitch bloggers.

If the email is receiving to you in inbox then it’s quite good but it is getting in spam folder then don’t use that email and try creating a new email and keep checking and tracking where your emails are going.

 

Excel File to record data and keep tracking the process.

To make and keep things easy, it is highly recommended to record and track your process in an excel file report.

I create two files, one before and one after during the process. let me explain that.

In first excel file, I Add site URL, date of pitching, status (asked for article to review, no response or rejected to take guest post), Domain Authority etc

What I personally do is to collect data and make a comprehensive excel file, once I added 40-50 blogs then I start only sending emails.

In second excel file, I add information after pitching those 40-50 blogs like site URL, Domain Authority, Title of the article, writing status (in process or done), anchor text,  backlink to, guest post status (Pending, Published or Rejected) and date.

It helps in many ways, I would also strongly suggest you to keep making records of your every task.

 

Criteria to select a site to Pitch:

  • Guest Post’s Site should be Niche Relevant to your site
  • Should have Domain Authority More than 30+. To make it easy you can use Moz Toolbar to see DAs in Search EngineResult Page to decide quickly which page to be opened

 

Before Pitching consider two things.

  • Check the last article to see how active the site is and you can check the site traffic by using SEMrush and Similar Web to get a rough idea. If the site has an article published 4-5 months ago then avoid pitching that because you’re not alone pitching them and if there is no latest post in the current or last month then it means you are not going to get a reply from the owner of that blog. And if traffic is good then it is better to have referral traffic as well.
  • Almost many sites having guidelines to submit a guest article on their web and make sure you’re fine and upto the requirement and criteria.

 

Pitch Nicely, after some time,  Must follow up!

Now, if you’re ready and all set to go then you will need to pitch the webmasters and outreach them with the email provided to you. If after waiting for few days, you don’t a response you can email them again as follow up and it should not more than once or twice.

If after waiting for few days, you don’t get any response then you can email them again as “follow up” and it should not more than once or twice.

You will get Pitching outreach email temples and Follow up templates at the last of this article.

 

There are 3 major methods (there are many but I use 3 methods) to find guest post opportunities.

 

  • Twitter
  • Search Engine
  • Blogs featuring bulk sites.

 

Using Twitter to look for right opportunities:

Open Twitter.com and there at the top right side of the page, you will find an option to search anything, what you’ll need to do is to search the following simple terms and you will find many blogs that are accepting the guest posts and where you can pitch as well. To find more other than those you searched for first, you can keep changing your keyword.

To find more other than those you searched for first, you can keep changing your keyword.

 

Your Keyword (and) Guest Post

Your Keyword Guest Post by

Your Keyword Article Contributed

Your Keyword Contributed

 

Hope these few terms will help you out.

 

Search Operators (SEO Footprints) To Find Guest Post Opportunities:

Here is the ultimate list that you can use on search engines (Google) to find a lot of opportunities to outreach and pitch your offer.

 

  • keyword “submit a guest post”
  • keyword “guest post”
  • keyword “guest post by”
  • keyword “accepting guest posts”
  • keyword “guest post guidelines”
  • keyword “submit article”
  • keyword “Submit an article”
  • keyword “Submit a tip”
  • keyword “write for us”
  • Your Keyword “guest post”
  • Your Keyword “write for us”
  • Your Keyword “guest article”
  • Your Keyword “guest post opportunities”
  • Your Keyword “this is a guest post by”
  • Your Keyword “contributing writer”
  • Your Keyword “want to write for”
  • Your Keyword “submit blog post”
  • Your Keyword “contribute to our site”
  • Your Keyword “guest column”
  • Your Keyword “submit content”
  • Your Keyword “submit your content”
  • Your Keyword “submit post”
  • Your Keyword “This post was written by”
  • Your Keyword “guest post courtesy of ”
  • Your Keyword “guest posting guidelines”
  • Your Keyword “suggest a post”
  • Your Keyword “submit an article”
  • Your Keyword “contributor guidelines”
  • Your Keyword “contributing writer”
  • Your Keyword “submit news”
  • Your Keyword “become a guest blogger”
  • Your Keyword “guest blogger”
  • Your Keyword “guest posts wanted”
  • Your Keyword “looking for guest posts”
  • Your Keyword “guest posts wanted”
  • Your Keyword “guest poster wanted”
  • Your Keyword “accepting guest posts”
  • Your Keyword “writers wanted”
  • Your Keyword “articles wanted”
  • Your Keyword “become an author”
  • Your Keyword “become guest writer”
  • Your Keyword “become a contributor”
  • Your Keyword “submit guest post”
  • Your Keyword “submit an article”
  • Your Keyword “submit article”
  • Your Keyword “guest author”
  • Your Keyword “send a tip”
  • Your Keyword inurl: “guest blogger”
  • Your Keyword inurl: “guest post”
  • allintitle: Your Keyword + guest post

 

Google Search Operators To find Guest Post Sites in Bulk:

If you want to a list, where someone added sites that are accepting guest post within your niche and save a lot of your time you can try following terms in google to find sites in bulk to hunt for becoming a guest on other high authority blogs.

 

Your Keyword “guest posting sites”

Your Keyword “accept guest posts”

Your Keyword “guest post sites”

 

Guest Posting Outreach Email Templates and Examples:

Now, let’s talk about what should be pitched in email outreach method so that they happily accept your offer and allow you to contribute on their site.

It’s really easy and do it step by step.

  • Firstly find blogs to write for and look out whether it is the right blog you’re going to pitch or not as mentioned above in little detail.
  • Make an excel file add 40-50 blogs list.
  • Now you have 40-50 blogs list, start pitching and outreaching with compelling and comprehensive email templates.

To be honest, I’m going to copy paste templates from different sources but what I want to say is that these are just templates, you will have to do some changes as per your pitch idea, niche, and perspectives. Just an idea from these templates and try to create your own, that’s the best practice.

 

Tip: You can use YesWare or some other related tools to track your emails open rates. You will get to know who seen your email and who doesn’t.

 

Template #1

Credit: kaiserthesage.com

 

Hey [First Name],

I’m [Your Name], and I write at [Yoursite.com]. I’m also a regular contributor at [mention a popular blog in your space].

Anyway, I’m writing to you because I have some really interesting content ideas that I strongly feel will be perfect for [Example.com]’s audience.

Optional: I’ve been following [abbreviation of their blog’s name] for quite some time now, and I have even mentioned your article about [insert topic of their past article] on this piece I’ve written [insert link to your post that links to them] a while back.

I can send you the topics I have in mind if you’re still open to new guest authors.

I appreciate the time, and really looking forward to working together.

Cheers!

[Your Name]

 

Template #2

Credit: quicksprout.com

Subject: you should blog about [insert your guest blog post topic]

[insert their first name], as an avid reader of [insert their site name], I would love to read about [insert guest blog post topic], and I think your other readers would as well.

Your content on [insert existing post from their website #1, insert existing post from their website #2, and insert existing post from their website #3] is great, but I think you can tie it all together by blogging on [insert guest blog post topic].

I know you are probably busy and won’t blog on it, so I’m going to make you an offer you can’t refuse. 😉 How about I write it for you? Don’t worry, I’m a great blogger and have had my posts featured on [insert previous guest post URL #1] and [insert previous guest post URL #2].

Let me know if you are interested. I already know your blogging style, plus I understand what your readers love… as I am one. 😉

Look forward to hearing from you,
[insert your name]

Template #3

Credit: backlinko.com 

 

Hi [Name],

I’m a long time reader. You may have noticed my comment on your post on [Article] (awesome article by the way) or If you didn’t comment then. I always loved your article and read them daily whenever I get time to read something.

I’m writing to you because I’d love to contribute a guest post on [Website].

I’ve been brainstorming some topics that I think your readers would get a ton of value from:

[Idea #1]
[Idea #2]
[Idea #3]

I’ll make sure the piece overflows with information that can’t be found anywhere else.

To give you an idea of the quality I’ll bring to your site, here’s a link to a guest post that I recently published on [Other Website].

Cheers,
[Your First Name]

 

Template #4

Credit: blogeasyway.com

 

Hello [name of the blog owner or editor],

I’m a regular reader of ______ [name of the blog]. I truly liked the blog post that you wrote about _________ [a popular post on that blog, and a couple of useful points that caught your attention].

Since you already publish guest posts from different authors in your niche, I thought it would be nice if I too had an opportunity to present your blog’s readers with something of real value.

I work as a ________ (relevant industry position). Over the recent past, I’ve contributed guest articles to several niche industry blogs including _____ [list of the blogs you’ve written for]. I understand the need for unique and well-researched content. And I’m also very passionate about any topic or subject that I write about.

Please have a look at some of my recently published guest posts –

[URL 1]
[URL 2]
[URL 3]
……….

I’d love to share my insights with the readers of your blog in a guest post titled “_________” [title of the guest post]. In this post, I’ll discuss some key points including ___________ [main points you’ll discuss]. The word count of the post will be no less than _______ [number of words].

Awaiting your positive response,

Regards,
________ [your name]
________ [URL of your website or blog]
________ [links to your social media profiles]

Template #5

Credit: business.tutsplus.com

Subject: Guest Post: [Sexy Headline]

Dear [Blogger’s Name],

[Compliment Here]

I’m writing to submit a guest post to [name of blog]. The post’s headline is [sexy headline here] and the article will include:

  • Bullet point
  • List of
  • Your article outline

I’ve noticed articles on this topic are particularly popular with your readers.

To let you know a little bit about me, I’m a professional [name of your job]. I’ve previously written for [names of other blogs you’ve written for] and you can find samples of my work here:

  • Links to
  • Relevant articles

Let me know what you think. I’m excited to hear back from you!

Best wishes,

[Your name]

Template #6

Credit: owerly.com

 

Hi (name),

I’m a long time reader.

I’m writing to you because I’d love to contribute a guest post to (their website).

I’ve been brainstorming some topics that I think your readers would get a ton of value from:

(Idea #1)

(Idea #2)

(Idea #3)

 

I’ll make sure the piece is filled with information that can’t be found anywhere else.

To give you an idea of the quality I’ll bring to your site, here’s a link to a guests post that I recently published:

(Guest post link)

Sincerely,

(Your Name)

Template #7

Credit: owerly.com

 

Hello (Their Name),

I’m a regular reader of [name of the site]. I truly liked the blog post that you wrote about [a post on their site].

Since you already publish guest posts from different authors in your niche, I was wondering if you would be open to more original, high-value content for your blogs.

I work as a (your position).

I’ve contributed guest articles to several niche industry blogs including [list of the blogs you’ve written for].

I understand the need for unique and well-researched content.

 

You can check out some of my recently published guest posts at:

(Website 1)

(Website 2)

(Website 3)

I’d love to share my article with the readers of your blog in a guest post titled “(title of guest post)”.

In this post, I’ll discuss key points including (main points).

The word count of the post will be no less than (number of words).

Looking forward to hearing from you.

Sincerely,

(Name)

(Website)

(Social Media)

Template #8

Credit: fedingo.com

 

Hi [Blogger’s Name],

I’m writing to submit a guest post to [name of blog]. I was wondering if you would be interested in reviewing articles about any of the following:

  • [Pitch Article 1 title]
  • [Pitch Article 2 title]
  • [Pitch Article 3 title]

To let you know a little bit about me, I’m a professional [name of your job]. I’ve previously written for [names of other blogs you’ve written for] and you can find samples of my work here:

[Links to Relevant articles]
Let me know what you think. I’m excited to hear back from you!

Best wishes,

[Your name]

 

Template #9

Credit: moz.com

 

Hey there!

I hope your morning is off to a great start. I was just taking a look at your write for us page and I noticed that you have a few opportunities for guest posting. I just finished a piece titled, “_______” and I was a little curious to see if it could be something that you’re interested in.

In the piece I use the recent findings of a ______ study to go over “________”. I also touch on “____________”. The article is attached to this email so if you’d like to give it a read that would be great!

If you’d like to get a better idea of my writing you can check out some of my previously published pieces here:

Let me know what you think of the piece, I’d love to hear some feedback!

Thank so much and hope to hear from you soon,

(signature)

Other Circumstances After Pitching!

Now, let’s discuss this, as this important for more good conversion rate. After pitching there could be two to three cases:

  • Email is going to be Ignored
  • Offer to pay for guest post to be published
  • Offering you to send the article for a review

Another thing, that can happen when you will send an article to be published.

  • Rejected

But, I have got a solution for all, don’t miss a single blog once he replied you or even if didn’t respond. Sounds good, isn’t it?

Email Ignored:

It’s little technical thing like how would you know if your email is ignored? I already mentioned above as a tip but let me help you out again by mentioning here it as well.

You can use Yesware.com which is basically a tool which tells you whether your email is seen by the receiver or not, same as we can observe in facebook chats. By this, you will get to know that your email is seen by the receiver but so lazy to respond you back.

Yesware is a good tool but there are many other tools too like this one. You can use any, you can google for many others available in the market but this is what I often use only.

What you will have to do is to, right after a week, for every pitch, send a follow-up email until and unless you get a response in “Yes or No” and take it as a challenge and be stubborn, he/she will have to respond you otherwise keep sending follow email after a week.

Here is the simple Follow-Up Email Template:

Keep your email short, sweet and simple like this in most of the cases.

Credit: quicksprout.com

 

[insert their name], I just wanted to follow up to see if you were interested in publishing the guest post I emailed you last week.

or

[insert their name], I just wanted to follow up to see if you were interested in publishing the guest post on your blog, I can send you an article for review or allow me to know if I should pitch someone else for that.

Cheers,
[insert your name]

 

If you want some more Follow-Up Email Templates, you can follow the below links:

 

Offer you to Pay Bucks for Article to be Published:

It is sometimes good for people like me or few of you who can afford and can pay.

But people who are beginners, making their first blog to rank and don’t have money to buy the service, they can simply ignore such responses but make a separate excel file for such blogs because if you can’t pay now, you might be able to pay later when you will have good money to spend on. If you can afford, grab the opportunity.

 

Reciever asked you to send an article for review:

Here, there can be two situations, you wrote an article, send to the receiver.

  • He is ready, accepted your guest post.

Now, that’s a good news, you’ll need to wait for the email in which he will say, congrats, your guest post is published on your blog.

Here, if he gives no follow link, you can be frank and surely ask if he/she can make it dofollow link for you, don’t be shy in it.

  • He didn’t accept your article and simply rejected the article.

Dealing with Rejections:

It is surely a bad news but still, you have two to three things to do. Don’t be upset if it happens to you, it happened many times with me as well but I know and I going to let you know how can you still make chances.

You can do three things:

  1.  If he doesn’t tell you the reason for rejection, you can ask and improve it, send the better format of that article.
  2. Don’t ask for reasons or even he tells you so, just write an another article and send him again, know if he can accept the new and best content.
  3.  If above methods don’t work at all, what you can try is to outreach him again from the start by another new email and good thing is that you know that he is going to response you. But make sure, this time your article should be extra cool and better than previous.

If he still doesn’t lift you up, sorry to say but let him go to hell and move on.

For me, Rejection is a good thing, I often ask for the reasons because I feel like I’m missing something, and reasons let me know the mistakes I did with the guest post and gain chances to improve my articles for now and for later. It will surely help me to not get rejected by others.

But to keep yourself away from rejection, you should read their guest post page’s guidelines and be upto that, follow those guidelines, we usually in hurry to pitch and forget to read the guidelines. On the other side of the coin, we are all set as per their guest post guideleines but our article is not that much good.

Make sure to have a perfect, better, unqiue content. Bring a high quality article that editor can’t think of rejecting your guest post. We just write for the sake of links but the real thing is we need to focus on their blog audience, their reputation, and their quality of the blog. If the blog is really a well reputable and owns a good collection of high quality articles then they will always look for high quality giest article too.

Just think of you at their place and read your article, and ask yourself  “Would you like to have this very same article on your blog?” If doesn’t satisfy you then this is useless to expect from others to publish the very same crappy. thin and low quality articles on their blog.

Sorry to say.  I’m covering major things in this post, otherwise
I can write on how to write an article, how to write email templates, what should be considered, tips etc etc but this article will exceed 10k+ words without any doubt. but let me cover major things, you got Google, make good use of it.

I searched for Email templates for Rejection but I didn’t find anywhere after few searches, I may find but I’m little lazy to do so. and hmmm I’m going yo write by my own.

Hi (Their name)!

I’m contacting you again with something new. Last time you rejected my article on “title”.

I found many mistakes and got to know exactly what’s wrong with my content.  I worked more harder on writing a comprehensive,  high quality and unique article on “title”. I’m sure this time, you will not get disaponited.

“Title of the guest post” explain blah blah, tell the editor about the topic, keep it short and attractive.

I’ve attached the guest post in this email. Please have a look.

Looking forward for another chance.

Have a nice day.

Warm Regards!

(Your Name)

 

What I do personally:

It’s now normal for me that my post getting rejected sometimes. I don’t struggle a lot by asking for another chance. I simply write a new but more better article and contact by another email address but I told you all possible things and don’t always follow me, you can make your own way too.

 

Tools you can use:

Let me clear one thing sincerely that my targeted audience is begginers, that’s why I want you to do things manually otherwise there are many tools to make email templates, tools to find sites and email them in bulk and all on auto mode etc etc

But as I said, this article is for begineers, I am not going to suggest you to use tools, do

Still, I’m going to suggest you two tools for this process:

  • Yesware – A tool to see if your email is opened or not.
  • Followup.cc – A tool to send follow up emails after given time interval of 7 or 14 days, you can schedule it.

Alternatives to above tools are available in the market and you can search on Google or YouTube to know whow to use them.

I will also suggest you to read this article:

Click here to read
How To Turn Your Next Rejection into A Content Marketing YES

 

Wrapping it up- Never Give Up!

Now, this is the most improtant thing to say “never give up” in this process and work harder and smarter. You will be ignored, you will be rejected but always move on as opoortitinies are always there for you, it’s not gonna end. Be used to these two things “Ignored” and  “Rejected”. Life and SEO is the name of moving and looking forward and ahead. This might be hard for you but trust once you get used to it, it will be really easy for you. Best of Luck!

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